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Papua New Guinea Records 1883–1942: Microfilm Collections


3 Territory of Papua Records, 1906–42

The Papua Act was passed in 1905 and Australia assumed full responsibility for the Territory in 1906. The appointment of a Royal Commission in 1906 to examine discontent within the territory administration was seen as an opportunity to provide a definite policy on future development within the territory. The Royal Commission saw the future of Papua relying on a large increase in agriculture based on private European investment. Progress was not impressive. In 1920 there were about 62,000 acres under cultivation; by 1940, when the threat of war effectively stopped further expansion, about 64,000 acres were cultivated.

After the Japanese invasion the civil administration was quickly superseded by the Papuan Administrative Unit (PAU) on 15 February 1942. For more details on the administrative context of the records see Appendix 4. As the Japanese never reached many of the Papuan administrative regions or Port Moresby more records survive than in New Guinea. The surviving records reflect the administrations concern with financial matters and the control exercised by the Resident Magistrates over even minor aspects of the day to day life of the native population.

TERRITORY OF PAPUA, LEGISLATIVE COUNCIL MINUTE BOOKS, 1906–41
The two volumes in this series contain the minutes of meetings of the Legislative Council of the Territory of Papua. The minutes are handwritten before 1930 and typed after that date. The format does not vary greatly during the entire period. The meetings follow formal parliamentary procedure and occasionally a copy of the Bill or Act being debated is placed with the minutes of the meeting. Normally the Council was constituted with the Lieutenant-Governor as the Chair with four other persons as Council members.
Series: G63
Quantity: 1 roll of microfilm in Canberra
Recorded by: Papua Legislative Council (CA 1416)
LAND BOARD MINUTE BOOK, 1906–12
This single volume is a Minute Book for the Land Board sometimes also recorded as the Lands Board. It has an index to contents at the front of the volume.
Series: G66
Quantity: 1 roll of microfilm in Canberra
Recorded by: Land Board (CA 1437)
APPEALS FROM SUMMARY CONVICTIONS IN CRIMINAL CASES, 1906
Court and contains documents relating to a case of special appeal by John R Craig against a decision of the Court of Petty Sessions held at Samarai on 23, 24, 26 March 1906. The papers, a 'Central Court docket', were forwarded with a covering letter by the Acting Resident Magistrate, Eastern Division.
Series: G191
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Central Court (CA 1440)
CORRESPONDENCE DOCKETS/RECORDS, 1906–07
The only three remaining files from the correspondence series of the Central Court deal with the payment of deserters' wages, Samarai; a specimen form under the Native Labour Ordinance of 1906; and the purchase of a house by W E Buchanan at Orakolo.
Series: G193
Quantity: 1 roll of microfilm in Canberra
Recorded by: Central Court (CA 1440)
JUDGE'S NOTE BOOKS WITH RELATED PAPERS, 1906–40
These volumes were used by Sir Hubert Murray for rough notes of cases he heard while on the bench in the Central Court, both in Port Moresby and on circuit. Some notes are only of a few lines, others run to several pages. In 6 of the volumes when the right hand page was filled they were turned upside down and the blank pages used. The volumes do not follow each other strictly in chronological order. There are overlaps in the date ranges of 12 of the volumes. From 1907, Sir Murray was acting Administrator and then from 1908, Lieutenant-Governor, as well as Chief Judicial Officer. This is reflected in the notebooks. Some of the entries in the notebooks seem to relate to administrative matters unconnected with the Central Court. There are also entries, such as lists of books, which seem to be personal.
Series: G179
Quantity: 5 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
POSTAGE STAMP JOURNAL, 1906–08
This journal records the issue of stamps to distributors, the loss or damage to stamps, and moneys received in return. Each page is divided into the following columns: date; particulars; ledger folio number; Debit; and Credit. Related accounts mentioned are the Cash, the Liability and the Distributors accounts.
Series: G165
Quantity: Part 1 roll microfilm in Canberra
Recorded by: 1906–08 Treasury and Postal Department (CA 1423); 1908–08 Department of the Treasurer (also known as Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department) (CA 1424)
FINANCE LEDGERS, 1907–26
These two volumes have been used for three different ledger balances: these are Expenditure, Revenue and Trust Fund Ledger balances. Volume 1 has Expenditure Ledger Balances (1907 to 1914); Revenue Ledger Balances (1907 to 1926); and Trust Fund Ledger Balances (1922 to 1926). Volume 2 has Expenditure Ledger Balances (1914 to 1922) and Trust Fund Ledger Balances (1920 to 1922). Volume one of the Expenditure Ledger has folios subdivided into No. of Vote and No. of Item. Volume two includes Name of Vote; Amount of Vote for Year; (Monthly columns for July to June). The monthly totals were extracted from the Expenditure Ledgers, (see series G150) and entered each month as a running total. The Revenue folios are subdivided into: Head of Revenue; Estimated for Year; (Monthly columns for July to June). The monthly totals were extracted from the Revenue Ledgers, (see series G149) and entered each month as a running total. The Trust Fund Ledger Balances are in the back of both volumes. The Loan and Grant account which is part of the Trust Fund account is entered in more detail than the other accounts.
Series: G157
Quantity: 2 roll of microfilm in Canberra
Recorded by: 1907–08 Treasury and Postal Department (CA 1423); 1908–26 Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department) (CA 1424)
REGISTER OF 'MINES FILES', 1907–29
This series is a volume used as a register of mines correspondence from 1907 to 1929. The register contains entries for an annual single number system from 1907 to 1927, (see series G70) and a multiple number system from 1928 to 1929, (series G85, G86 and G107).
Series: G68
Quantity: 1 roll of microfilm in Canberra
Recorded by: 1907 Lands and Mines Department (also known as the Department of Lands, Mines and Titles, and as the Lands, Survey and Mines Department) (CA 1427); 1907–08 Commissioner of Lands, Director of Mines, Agriculture and Public Works (known as the Lands, Mines and Works Department) (CA 1428); 1909–10 Department of the Commissioner for Lands, Mines and Surveys, and the Director of Agriculture and Public Works (CA 1429); 1910–26 Department of the Commissioner for Lands and Surveys and Director of Mines and Agriculture (known as Department of Lands, Surveys, Mines and Agriculture) (CA 1430); 1926–29 Department of the Commissioner for Lands (I) (CA 1431)
MINES FILES, ANNUAL SINGLE NUMBER SERIES, 1907–27
This appears to have been the main correspondence file series relating to mining for the period 1907 to 1927 and covers a wide variety of topics relating to all aspects of mining. Some files have an 'M' prefix to the file number. The register to these files is series G68, while the correspondence file series following this one is G89.
Series: G70
Quantity: 10 roll of microfilm in Canberra
Recorded by: 1907 Lands and Mines Department (also known as Department of Lands, Mines and Titles, and as Lands, Survey and Mines Department) (CA 1427); 1907–08 Commissioner of Lands, Director of Mines, Agriculture and Public Works (known as the Lands, Mines and Works Department) (CA 1428); CA1429 (1909–10 Department of the Commissioner for Lands, Mines and Surveys, and the Director of Agriculture and Public Works); 1910–26 Department of the Commissioner for Lands and Surveys and Director of Mines and Agriculture (known as Department of Lands, Surveys, Mines and Agriculture) (CA 1430); 1926–27 Department of the Commissioner for Lands (I) (CA 1431)
FOREIGN MONEY ORDER (LEDGER), 1907–
This ledger shows the balances in the exchange of money orders with Queensland, New South Wales and South Australia. Every two pages represent transactions for a quarter. The left hand page shows debits and the right hand page, credits. The top of each page has a summary for the quarter. The rest of each page is divided into columns showing date, number of list, number of order, amount, other debits (credits on right hand page) and amount of money orders issued at various Post Offices. The book contains its own index in the front, but the index is incomplete and inaccurate.
Series: G168
Quantity: 1 roll of microfilm in Canberra
Recorded by: 1907–08 Treasury and Postal Department (CA 1423); 1908– Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department (CA 1424)
MONEY ORDER CASH BOOK, 1907–14

This cash book records post office transactions from 1907 to 1914. Balances are checked every month and adjusted periodically. The cash book is divided into debit and credit sides. The debit side is divided into the following columns: Date; Particulars; Ledger Folio; Received from Postmasters; Received from other Countries; Received from other accounts; Bank; Cash at Chief Office or Cash in hand. The credit side is divided into the following columns; Date; Particulars; Ledger Folio; Remitted to Postmasters; Remitted to Other Countries; Transferred to Other Accounts; Paid by Cheques; Paid in Cash.

Series: G173
Quantity: 1 roll of microfilm in Canberra
Recorded by: 1907–08 Treasury and Postal Department (CA 1423); 1908–14 Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department (CA 1424)
TRUST FUND LEDGER BALANCES, 1907–20

This volume records the ledger balances which were completed every quarter. From September 1916 the Loan and Grant Account of the Trust Fund is included. The first 13 pages (to 31 March 1910) are headed 'Suspense Account Ledger Balances'; the next 16 pages (to 30 June 1911) are headed 'Trust Account Ledger Balances' and then the rest of the used pages are headed 'Trust Fund Ledger Balances'. Each page is divided into Ledger Folio, Particulars and Balance columns. The account is balanced every quarter.

Series: G159
Quantity: 1 roll of microfilm in Canberra
Recorded by: 1907–08 Treasury and Postal Department (CA 1423); 1908–20 Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department (CA 1424)
VOLUMES LISTING OFFICIAL CORRESPONDENCE, 1907–21

Two volumes containing lists of correspondence to the Minister for External Affairs I (CA 7) and to the Department of Home and Territories (CA 15) of the Australian Government. The volumes are typed and give file number, date and subject. The subject entry gives a useful indication of the scope of the correspondence showing that even details as small as allocating hotel rooms to newly hired staff were referred to Australia.

Series: G79
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
AGRICULTURAL PAPERS, ANNUAL SINGLE NUMBER SERIES, 1907

The only item remaining in this series deals with meteorological returns of the Territory in 1907.

Series: G95
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Commissioner of Lands, Director of Mines, Agriculture and Public Works (known as the Lands, Mines and Works Department) (CA 1428)
VOLUMES OF 'GENERAL CORRESPONDENCE – OUTWARDS', 1907–21

These ten volumes contain copies of outgoing correspondence to all non government agencies and individuals and cover a wide range of topics. The index to individual items within this volume of inwards correspondence is in series G129.

Series: G128
Quantity: 8 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
VOLUMES OF 'GENERAL CORRESPONDENCE – INWARDS', 1907–21

Ten volumes holding copies of all the non official incoming correspondence to the office of the Lieutenant-Governor. From 1915–21 the title of the volumes is 'General Correspondence – Inwards, Local and Beyond Territory'. However it is only a change in title, the types of correspondence recorded do not change. Series G127 provides an index book to this correspondence from 1918 to 1921.

Series: G126
Quantity: 6 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
APPLICATIONS FOR MINING LEASES, ASTROLABE FIELD, 1907

This series contains four mining lease applications for areas in the Astrolabe Mineral Field.

Series: G108
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, Central Division (CA 1442)
REVENUE LEDGERS, 1907–43

The entries appear to come from the General and Cash Books, Papua Account in series G151. There are only eight volumes of revenue ledgers remaining. The first volume has its own index. Regular entries stop in the last volume on 12 July 1942 but there are a few notes to June 1943.

Series: G149
Quantity: 4 roll of microfilm in Canberra
Recorded by: 1907–08 Treasury and Postal Department (CA 1423); 1908–42 Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department (CA 1424)
CORRESPONDENCE FROM DEPARTMENT OF EXTERNAL AFFAIRS AND DEPARTMENT OF HOME AND TERRITORIES, 1908–21

There are twenty-three volumes in this series containing copies of routine administrative inwards correspondence from the Australian Government. The correspondence is often just a covering letter for a routine report or form from Australia but also includes a variety of other topics, mainly ongoing financial and personnel matters. There are also such things as requests from Museums for specimens and urgent requests for information about Japanese shipping. Most correspondence is from the Department of External Affairs (CA 7) from 1908 to 1916, and the Department of Home and Territories (CA15) from 1916 to 1921.

Series: G71
Quantity: 12 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
OUTWARD OFFICIAL CORRESPONDENCE, 1908

These are copies of outwards official correspondence to the Australian Governor-General and the Department of External Affairs. A lot of the correspondence is detailed information on expenditure and copies of Ordinances and Proclamations with covering information but there are also reports on such things as murdered natives and routine requests for staff. Some copies of this outward correspondence have been cut from series G32, volume VI while others are fresh typescript copies.

Series: G54
Quantity: 2 roll of microfilm in Canberra
Recorded by: CA 1413 (Office of the Lieutenant-Governor)
LAND PLAN BOOK, 1908–25

This single volume of plans covers the following divisions, Northern Division numbers 1 to 41, North Eastern Division numbers 1 to 20, Eastern Division numbers 1 to 351, South Eastern Division numbers 1 to 55, Central Division numbers 1 to 623, Gulf Division numbers 1 to 14, Delta Division numbers 1 and 2 and Western Division numbers 1 to 38.

Series: G61
Quantity: Not copied, originals held in Canberra
Recorded by: 1908–09 Commissioner of Lands, Director of Mines, Agriculture and Public Works (known as the Lands, Mines and Works Department) (CA 1428); 1909–10 Department of the Commissioner for Lands, Mines and Surveys, and the Director of Agriculture and Public Works (CA 1429); 1910–25 Department of the Commissioner for Lands and Surveys and Director of Mines and Agriculture (known as Department of Lands, Surveys, Mines and Agriculture) (CA 1430)
COPIES OF OUTWARDS OFFICIAL CORRESPONDENCE, 1908–21

Twenty-two volumes mainly containing copies of routine administrative correspondence sent from the Office of the Lieutenant-Governor to the Department of External Affairs. The early years are more concerned with topics such as leases for land and mineral resources while later years are more concerned with native labour, routine patrolling and status of assets. The Office of the Lieutenant-Governor sent complete copies of such routine papers as Executive Council Meeting Minutes, draft legislation and ordinances, patrol and station reports even down to the number of days leave due to everyone working in Papua and the number of blankets issued to each person.

Series: G76
Quantity: 15 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
COPIES OF CONFIDENTIAL OUTWARDS OFFICIAL CORRESPONDENCE, 1908–21

Three volumes containing copies of the confidential correspondence to the Minister for Home and Territories and External Affairs. The correspondence covers administrative matters which are deemed unsuitable for general circulation. The majority relate to suspect dealing in land, pilfering of government stores and sexual exploitation of natives.

Series: G82
Quantity: 2 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
MINUTE PAPERS, SINGLE NUMBER SERIES, 1908–09

Minute papers covering a variety of topics including Crown Land grants, salaries and leases.

Series: G94
Quantity: Part 1 roll microfilm in Canberra
Recorded by: 1908 Commissioner of Lands, Director of Mines, Agriculture and Public Works (known as the Lands, Mines and Works Department) (CA 1428); 1909 Department of the Commissioner for Lands, Mines and Surveys, and the Director of Agriculture and Public Works (CA 1429)
CORRESPONDENCE FILES, A PREFIX SINGLE NUMBER SERIES, 1908–09

Two files remain in this series. One deals with Depositions in connection with certain convictions, the other with suggestions and arrangements for a joint expedition to and definition of the boundary with the Netherlands on the Fly River.

Series: G115
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Government Secretary's Department (from 1909, the Department of the Government Secretary) (CA 1419)
CASHIER'S TREASURY ACCOUNT CASH BOOKS, 1909–42
These sixteen cash books record collection from all areas and a monthly total paid to the 'Papua Public Account'. The books are in a standard format for over thirty years with only a few minor changes. This series, 'takes up all collection over the counter and legal Collector's Statements'. At the end of the month a Receiver's Statement for the month out and the cash transferred by cheque from 'Cashier's Account' to 'Papua Public Account' and the total is taken up in the Receiver's Cash Book. Each page includes the following columns: Date; Name; Particulars; Receipt No. and various 'heads of revenue'. These include: Customs Receipts; Postal Receipts; Land Leases; Sanitary Fees; Timber Licenses Permits etc.; European Hospital Fees; Printing Office Fees; Land Deposits Forfeited, and Fines; Stamp Duties; Harbour Dues; Survey Fees; Appropriation of Former Years; Miscellaneous Receipts; Customs Receipts – Imports & Exports; European Hospital; Native Hospital; Trust Fund Account. Copies of receipts are occasionally pasted into the volumes.
Series: G154
Quantity: 5 roll of microfilm in Canberra
Recorded by: Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department (CA 1424)
INDICTABLE OFFENCES CASE FILES, COURT OF PETTY SESSIONS, 1909–41

These files cover cases of indictable offences heard in the Court of Petty Sessions. The files contain papers such as correspondence relating to depositions, papers relating to bail, verdicts, lists of cases disposed of, affirmations by witnesses and interpreters. For simple offences and breaches of the peace handled by the Court of Petty Sessions see series G201.

Series: G195
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CASH BOOKS, NATIVE LABOURERS WAGES AND DECEASED NATIVES' ACCOUNT, 1909–22

This single remaining cash book records delayed cash payments to natives who could not be paid directly or payments due to the relatives of deceased natives. The book also covers Armed Constables who, for some reason, were not able to be paid when money was received from the Treasurer. The cash book has copies of instructions concerning the completion of entries pasted inside the front cover. Receipts are pasted, pinned or loose on the appropriate page of the book. A transcript of the entries was forwarded periodically to the Auditor General in Melbourne and the Treasurer in Port Moresby.

Series: G224
Quantity: 2 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CONFIDENTIAL INWARD OFFICIAL CORRESPONDENCE, 1909–19

This volume contains copies of routine confidential correspondence received by the Office of the Lieutenant-Governor. Often the copy is just a covering minute to correspondence which is not itself included. Material which is included relates to codes, foreign military strength and preparations for war. However also included is correspondence relating to leave and pay conditions of the Lieutenant-Governor and reports relating to sexual misconduct of government employees with natives. The correspondence is mainly from the Department of External Affairs (CA 7) and the Department of Home and Territories (CA 15).

Series: G75
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
MINES PAPERS, FILED BY SUBJECT, 1909–15
1910–15 Department of the Commissioner for Lands and Surveys and Director of Mines and Agriculture (known as Department of Lands, Surveys, Mines and Agriculture) (CA 1430) Consists of Annual Reports for 1912/1913 and 1914/1915 from the Department of Mines. It also contains four district returns from 1909 to 1911.
Series: G106
Quantity: Part 1 roll microfilm in Canberra
Recorded by: 1909–10 Department of the Commissioner for Lands, Mines and Surveys, and the Director of Agriculture and Public Works (CA 1429)
CORRESPONDENCE FILES, TWO NUMBER SERIES, 1909–11

The only remaining file in this series deals with an expedition to Mount Nisbet in 1908.

Series: G116
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Government Secretary (CA 1419)
CIRCULAR LISTING 'RETURNS AND REPORTS REQUIRED FROM OFFICERS', 1909

This series is a single item dated 6 October 1909, a circular from the Government Secretary titled, 'List of Return and Reports required from officers'.

Series: G110
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands, Mines and Surveys, and the Director of Agriculture and Public Works (CA 1429)
VOLUMES OF COPIES OF REQUISITIONS, 1909–22

These two volumes contain copies of requisitions for supplies required at Government House and the Central Court and the corresponding issue notes from Government Stores.

Series: G147
Quantity: 2 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
PROCURATION ORDER BOOK (PAYMENTS TO PUBLIC SERVICE STAFF), 1910–29

This book contains information about the persons working in the Papuan Public Service. It contains normally such information as salary, position, station, leave details etc. While it covers the period 1910 to 1929, the majority of entries are from 1916 to 1929. The first nine pages of this loose leaf ledger contain lists of salaries paid through offices outside Port Moresby from about 1919 to about 1921. Numbers 10 to 507 contain mainly personal entries for officials in alphabetical order from 1910 to 1929. Each page is headed: Name, First Appointment, Nature of, Date of. Each page is then divided into the following columns: Position; Station; Salary; Procuration Order; Leave; Remarks; Other Data. Numbers 509 to 545 contain names of companies in alphabetical order from 1910 to 1925. These contain records of authorities issued by local companies or institutions to employees or members, permitting them to sign claims and receipts in dealings with the Treasury. Some of the entries between Nos. 10–507 are similar to these. The last entry, No. 547, is a personal entry for Panton, William Taylor. It is difficult to tell exactly when this book was brought into use. The earliest date among the entries is 1910. However until about 1916 there are few entries.

Series: G167
Quantity: 2 roll of microfilm in Canberra
Recorded by: Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department (CA 1424)
CHIEF CLERKS CASHIER'S SUSPENSE ACCOUNT BOOK, 1910–20

This Account Book records transfers from other accounts to this account, the 'Chief Clerks Cashier's Suspense' account, and then wage payments from this account to both natives and Europeans. Most of the entries deal with wages. In a memorandum to the Treasurer from the Commonwealth Audit Office, dated 31 March 1915, which is pasted inside the front cover of the volume, the account is called the 'Chief Clerk's Suspense Account'. However on receipts which are pasted on pages in the volume, the account is referred to as the 'Cashier's Suspense Account'. Each page is divided into the following entries: Date; Name; Particulars ; Receipt No.; Dr. (debit) Total; Cr. (credit) Total.

Series: G155
Quantity: 2 roll of microfilm in Canberra
Recorded by: Treasury Customs and Postal Department (CA 1424)
TRUST ACCOUNT CASH BOOK, 1910–14

One volume of the Trust Account Cash Books survives. The book records credits, land purchases and debits from the trust account. It is balanced each quarter until March 1913 and each month after this. The cash book folios are divided into debit and credit sides. The debit side is divided into the following columns: Date; Account to be credited; Particulars; Ledger Folio; Gross Ledger Credit; Receipt No.; Debit Bank Deposits. The Credit side is divided into: Date; Account to be Debited; Particulars; Ledger Folio; Gross Ledger Debit; Cheque No.; Credit Bank Withdrawals. The spine has 'Trust Account Cash Book No. 3' on it.

Series: G156
Quantity: 1 roll of microfilm in Canberra
Recorded by: Treasury Customs and Postal Department (CA 1424)
REGISTER OF LEASE, BY AREA (FRAGMENT ONLY), 1911

This series is one page which is all that remains from a Register. It covers Section V, Badili leases in 1911.

Series: G103
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands and Surveys and Director of Mines and Agriculture (known as Department of Lands, Surveys, Mines and Agriculture) (CA 1430)
CORRESPONDENCE FILES, SINGLE NUMBER SERIES, 1911–14

The remaining files in this series deal with a variety of topics, mainly relating to native affairs but also some lease questions, patrol reports and other general administrative matters.

Series: G117
Quantity: 2 roll of microfilm in Canberra
Recorded by: Department of the Government Secretary (CA 1419)
CORRESPONDENCE OF THE RESIDENT MAGISTRATE, 1912–22

This series is a collection of files of unregistered yearly, six-monthly, quarterly and monthly returns and related correspondence for a variety of functions of the Resident Magistrates Office. Most returns are monthly and cover villages, native labourers, licences, mining and the Armed Native Constabulary. Others cover Government Plantations, Inspection Reports etc. In two cases the returns are in the form of short reports, with 'Monthly Return' written on the jacket cover. Some returns are filed in subject folders in series G180, such as Jacket 52 Liquor Licenses, 1916–23; Jacket 68, Central Court Cases, 1930–34. Returns are also filed in series G202 in folders including Jacket 3 (Sub-Jacket 4) Armed Constabulary Records, 1925–41; Jacket 22 (Part 2), Native Labour Return Natives Engaged and Paid Off, 1914–40. It seems that most returns were maintained separately in this series, G206, until they were filed in their respective subject files in the general correspondence series.

Series: G206
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South-Eastern Division (CA 1443)
GENERAL CASH BOOKS, PAPUA ACCOUNT, 1912–20
The first remaining volume, dated 1912 to 1914, has 'General Cash Book No 6' on the spine so it appears at least the first 5 volumes are missing. The second remaining volume, dated 1918 to 1920, has no number on the spine. Based on these two remaining cash books it appears these were the main Cash Books from which entries were posted into the Revenue and Expenditure Ledgers in series G149 and G150. Each folio is divided into debit and credit sides. The debit side includes information such as, Date; Number – Receipt and Treasury Revenue Vouchers; From Remittance Received; Head of Revenue; Ledger Folio; Amount of Revenue; Bank (Bank of New South Wales); Bank (Commonwealth Bank of Australia). The credit side includes; Date; Number – Cheque and Voucher No.; Name of Payee; Particulars; Numbers – Division and Subdivision; Ledger A/c (account); Ledger folio; Amount; Cheque No; Amount of Cheque. The function of this series was divided in 1920 into a Receiver's Cash Books, (see series G152) and a Paymaster's Cash Books, (see series G153).
Series: G151
Quantity: 1 roll of microfilm in Canberra
Recorded by: Treasury Customs and Postal Department (CA 1424)
RECORD BOOK AND SUPERANNUATION FUND BOARD MINUTE BOOK, 1912–41

This bound volume was used initially, from 1912 to 1918, as a register of letters sent by the Government Secretary's Department. However, the first 123 pages covering this function have been removed and page 126 has the only entries recording this use. The volume was then used by the Superannuation Fund Board for minutes of meetings from 1918 to 1941 covering pages 124 to 436 of the volume. The Papuan Superannuation Board minutes have been either handwritten or typescript copies have been pasted in. The meetings were held approximately once a month and were numbered 1 to 28, 1918 to 1919, and then from 1920 to June 1939 they were given an annual single number. From June 1939 the meetings are unnumbered. The Board was constituted under the authority of the Superannuation Ordinance 1917–41 'for the purpose of dealing with the investing of the funds of the Superannuation Fund Account'. The book was brought from Port Moresby to Australia in 1942 and became a record of the Department of External Territories used in winding up the affairs of the pre-war Papuan Administration.

Series: G170
Quantity: Copies not made, originals held Canberra
Recorded by: 1912–18 Department of the Government Secretary (CA 1419); 1918–41 Superannuation Fund Board (CA 1445)
LANDS REGISTER (REGISTER OF LANDS AND SURVEY PAPERS), 1912

The Register has columns for: Registration Number; Date; Previous Number; Subsequent Number; From; To; Area; Applicant; Date of Application; Division; Locality; Subject; Remarks. The single remaining volume in this series has number 5 on the spine which may indicate it was once part of a larger set.

Series: G65
Quantity: 1 roll of microfilm in Canberra
Recorded by: Recorded by: Department of the Commissioner for Lands and Surveys and Director of Mines and Agriculture (known as Department of Lands, Surveys, Mines and Agriculture) (CA 1430)
APPROPRIATION LEDGERS, 1912–42

Three appropriation ledgers which have a variety of information, the initial pages are headed 'Lieutenant-Governor' and have columns for: Date; Particular; Warrant Authority; and Total. The financial information is divided into categories, for example Entertaining, Stationery, Upkeep of House. Later pages cover 'Salaries against Appropriation' and have 'Repayment to credit of Expenditure' forms attached to relevant pages.

Series: G146
Quantity: 1 roll of microfilm in Canberra
Recorded by: 1912–40 Office of the Lieutenant-Governor (CA 1413); 1940–42 Office of the Administrator (CA 1414)
EXPENDITURE LEDGERS, 1912–42

These ledgers, of which 29 volumes remain, record expenditure over the period 1912–42. Entries appear to come from the General Cash Books, Papua Account in series G151.

Series: G150
Quantity: 14 roll of microfilm in Canberra
Recorded by: Treasury Customs and Postal Department (CA 1424)
INWARDS OFFICIAL CORRESPONDENCE, 1913–17

Three volumes containing copies of official correspondence from the Australian Government covering a wide range of administrative matters. The correspondence is mainly from the Department of External Affairs (I) (CA 7), and the Department of Home and Territories (CA 15) to the Acting Administrator of Papua. The contents of Volume Two, covering the period 28 April 1915 to 30 June 1915 are missing.

Series: G72
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
OUTWARDS OFFICIAL CORRESPONDENCE SENT BY THE (ACTING) ADMINISTRATOR, 1913–17

Four volumes of official correspondence covering mainly routine administrative matters such as copies of patrol reports, appointment of staff and applications for land. Also included are some broader policy issues such as support for oil exploration and rubber plantations. The letters are mainly to the Department of External Affairs and, in 1916 and 1917, the Department of Home and Territories. Occasionally just a copy of a covering letter is kept without the material to which it refers.

Series: G77
Quantity: 2 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
'OUTWARD RADIOS' (RADIOTELEGRAMS) TO THE DEPARTMENT OF HOME AND TERRITORIES, 1913–21

Three volumes of copies of the outward radio-telegraphs sent to the Australian Department of Home and Territories. The messages cover routine administrative procedures often concerned with finance and staffing. Other topics include mining leases and exploration of new areas. Normally messages are typed but occasionally the original message forms are placed in the volume.

Series: G80
Quantity: 3 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
INDEX BOOKS FOR 'GENERAL CORRESPONDENCE – OUTWARD', 1913–21

This is an index for the outwards correspondence series G128 from the office of the Lieutenant-Governor. The correspondence is indexed in alphabetical order twice, once by the name of the person to whom the correspondence is addressed and also by the subject of the correspondence. The name is indexed on the left hand page and the subject is indexed on the right hand page, both pages have four columns; Name, Subject, Register Number and Reply.

Series: G129
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
STORES BOARD REQUISITIONS CIRCULAR, 1913

This circular, dated 4 June 1913, relates to the forwarding of requisitions for supplies to the Stores Board. It is numbered Circular No. 15.

Series: G111
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands and Surveys and Director of Mines and Agriculture (known as Department of Lands, Surveys, Mines and Agriculture) (CA 1430)
COMMISSIONER FOR NATIVE AFFAIRS CIRCULAR INSTRUCTIONS, 1914–39

A set of circular instructions from the Commissioner for Native Affairs, bound in a folder with a three page subject index in the front. The circulars are mostly roneoed or carbon copies and deal with aspects of native affairs and native labour control. Included among the circulars are a few pieces of correspondence between the Resident Magistrate, South Eastern Division and the Commissioner for Native Affairs. Circular Nos 2 (issued 3 November 1914) to 398 (issued 12 December 1939) are included in the folder. About 60 to 70 circulars with numbers between 2 and 398 are not present. It is assumed these circulars were not relevant to the South Eastern Division and so were not sent.

Series: G227
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
FILES OF CORRESPONDENCE RELATING TO INTESTACY, 1914–19

Files were raised for each person who died intestate in the South Eastern Administrative Division. The files contain correspondence with the Curator of the Intestacy Office, Port Moresby, with the Executors and creditors of estates and with the next of kin. Some of the files contain an Affidavit of Death and Intestacy, Certificate of Information of Death and Inventory of goods in the estate of the deceased person. The files bear registration numbers for each case of intestacy, the numbers 75 to 87 only being extant. File number 79 is marked 'General' and contains correspondence on the estates of several deceased persons. The folios in most of the folders have been damaged by insects. Subsequent papers relating to intestacy appear in series G202, No. 13 Parts 1–4 and Sub-part No. 13 which date from 1933–38. No papers relating to intestacy cases are found in the correspondence files of series G180 despite the fact it includes a number of top-numbered files dating from 1891.

Series: G205
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
LIST OF OFFICIAL INWARDS CORRESPONDENCE, 1914–21

This volume deals with schedules of despatches from the Department of Home and Territories of the Australian Government. The majority of files indexed by this volume are found in series G72, others can be found in series G71.

Series: G74
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
CONFIDENTIAL CORRESPONDENCE ABOUT CODES AND CYPHERS, 1914–21

A single volume of confidential correspondence relating to codes and cyphers used generally by all Government bodies which had a need for secret transactions.

Series: G83
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
REVENUE CASH BOOKS, 1914–38

Two volumes in this series are extant. Revenue is recorded each day and totalled each month and Treasury vouchers are glued into the book. The series moved from Kalumadau to Bwagaoia in early August 1920 when the Resident Magistrate moved his station headquarters. Each page in the first volume (1914–24) includes the following columns: Date; Name; Particulars: Receipt No.; Judicial Fines & Fees; Land Leases; Native Labour Fees; Mining Receipts; Trading Stations; Miscellaneous Receipts; Sundry Receipts; Debit; Credit. At the end of each month the first cash book was totalled and at the end of most months there is a note 'Transcript forwarded to Auditor-Generals Melbourne and Treasurer PM (date)'. From August 1921 there is a summary at the end of each month. The cash book(s) covering the years 1914–33 is not extant. The second extant volume (1933–38) is a duplicate sheet cash book.

Series: G184
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
GENERAL CORRESPONDENCE OF THE LIEUTENANT–GOVERNOR, 1914–21

Each of these 10 volumes has copies of a large volume of correspondence and other papers of the Lieutenant-Governor and his Official Secretary. The correspondence covers all aspects of administration from applications for employment to the purchase of cargo ships. Exploration, leases, missing persons and health issues are just some of the issues covered. Usually the letter or telegram and its answer are both pasted into the volume. There is an index compiled every quarter and typed into pages left at the beginning of the quarter. There is a title 'In Australia' on some of the volumes but its significance is unknown.

Series: G135
Quantity: 5 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
CORRESPONDENCE FILE, 'A' SERIES, 1914–30

The only remaining file in this series deals with disturbances amongst Natives, 1914 to 1923.

Series: G118
Quantity: 1 roll of microfilm in Canberra
Recorded by: Department of the Government Secretary (CA 1419)
MINING LEASE FILES, 1914–27

This series relates to transfers of mining leases in the Louisiade and Murua goldfields.

Series: G109
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
PAPERS RELATED TO THE GOVERNMENT VESSEL 'MERRIE ENGLAND', 1915–

Eight folders of papers including correspondence, plans, specification, printed and published material and also accounts, insurance policies and photographs, etc. Three of the folders (items 1, 2, 7) contain correspondence which was included in the typescript transcript of correspondence series G175, a book of correspondence relating to the construction of the mv Merrie England compiled for a court case in about 1920. Most of the correspondence in item 2 is numbered in pencil (Nos 374–478). These numbers coincide with the numbering in the book of correspondence, in series G175, before it was revised. Most of the correspondence in item 1 is numbered (Nos 222–292). Some of the material in the folder of rough notes and statements (item 8) may be a draft for the letter and attachment in item 2 which is numbered 409 (19 April 1918). Other related material is found in series G176 and G148.

Series: G174
Quantity: 1 roll of microfilm in Canberra
Recorded by: Papuan Government Agency, Sydney (Sydney Agency) (CA 1446)
INDEX FOR RADIOTELEGRAMS SENT TO THE DEPARTMENT OF HOME AND TERRITORIES, 1916–21

A single volume used as an index for series G80, covering the official messages sent as radiotelegrams to the Department of Home and Territories (CA 15) of the Australian Government.

Series: G81
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
OFFICIAL INWARDS MEMORANDA AND RADIO MESSAGES, 1916–21

These volumes contain routine memoranda and radio messages covering a wide range of topics. Financial and reporting aspects occupy a large part of the correspondence but questions from people in Australia are referred, sometimes including a copy of the original letter. Most correspondence is to the office of the Lieutenant-Governor and is from the Australian Departments of External Affairs and Home and Territories.

Series: G130
Quantity: 2 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
LIST OF OFFICIAL INWARDS MEMORANDA AND RADIO MESSAGES, 1916–21
A chronological list, referred to as a 'schedule', to the correspondence and radio messages from the Australian Departments of External Affairs and Home and Territories in series G130.
Series: G131
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
OFFICIAL OUTWARDS MEMORANDA AND RADIO MESSAGES, 1916–21

These volumes contain routine memoranda and radio messages covering a wide range of topics. Financial and reporting aspects occupy a large part of the correspondence but other matters, for example land leases, are included, sometimes with a copy of the original letter. Most correspondence is to the Australian Departments of External Affairs and Home and Territories from the Office of the Lieutenant-Governor.

Series: G132
Quantity: 3 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
LIST OF OFFICIAL OUTWARDS MEMORANDA AND RADIO MESSAGES, 1916–21

A list, referred to at the time as a 'schedule', of the correspondence and radio messages to the Australian Departments of External Affairs and Home and Territories in series G132. Most correspondence is from the Office of the Lieutenant-Governor.

Series: G134
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
FILES RELATING TO GOVERNMENT VESSEL, 'MERRIE ENGLAND', 1916–20

The files in this series relate to general aspects of the administration of the ship, Merrie England, and also cover some voyages of the vessel such as Voyage No. 6 'Daru via station'.


Series: G148
Quantity: 2 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (Master of mv Merrie England) (CA 1413)
CASH BOOK AND REGISTER OF OVERTIME WORKED BY CUSTOMS OFFICERS, 1917–38

This volume has been used for two purposes, first as a cash book in 1917 and then as a register of overtime from 1922 to 1938. The first ten pages have been used as a cash book for a special advance to the Collector of Customs, Samarai from 14 February 1917 to 31 July 1917. The front page has 'Jacket No 108 Wireless Cash Book' written on it. This probably is the account called 'Samarai Wireless' mentioned in series G159, Suspense Account Ledger Balances. The Cash Book account was closed on 31 July 1917 when the Collector of Customs, Samarai, sent the balance of £300 to the Treasurer, Port Moresby (Trust Fund). Pages 17–229 have been used as a Register of overtime worked by customs officers at Samarai from 16 July 1922 to 25 July 1938. Each page is divided into columns. These vary slightly from time to time. In 1922 the columns were: Date, Vessel, Officer, Work, From to, Hours, Account, Amount. On page 229, the last used page, there is a note: 'For overtime for August 1938 see Customs File No 13'. No files of the Collector of Customs were brought to Australia.

Series: G169
Quantity: 1 roll of microfilm in Canberra
Recorded by: Collector of Customs, Samarai (CA 1448)
GENERAL LEDGER, 1918–48

This is a loose leaf ledger with general accounts in the first quarter of the ledger, and individual accounts in the remainder. There is an index of the general accounts on the first page. The general accounts include Account Books, Stationery, Postage etc; Capital; Contributions; Contributions Paid in Advance; Fund; Interest; Interest Accrued; Investment; Loan to and by Papua Government; Pensions; Pensions due; Petty Cash; Salaries. The last three-quarters of the book is divided by tabs with single letters of the alphabet. The accounts are not in numerical or lexicographical order within a letter. Within each account the sheets used are numbered. An earlier numbering system, which has been scored through appears on some of the older personal accounts. This ledger was brought to Sydney from Papua in early 1942 and used by the New Guinea Trade Agency to wind up the staff business of the pre-war Papuan Administration. The ledger was then brought to Canberra and used by the pensions and staff sections of the Department of External Territories.

Series: G172
Quantity: Not copied, Commonwealth record held in Canberra
Recorded by: 1918–42 Superannuation Fund Board (CA 1445); 1942 New Guinea Trade Agency (CA 620); 1943–48 Department of External Territories (I), Office of the Official Representative, Sydney (CA 973)
INDEX BOOK FOR 'GENERAL CORRESPONDENCE – INWARD', 1918–21

An index book for the non official inwards correspondence to the office of the Lieutenant-Governor. The correspondence it indexes is in series G126.

Series: G127
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
COPIES OF GUARANTEES COVERING THE EMPLOYMENT OF NATIVE LABOURERS, 1919–39

Four volumes with guarantees concerning employment conditions and payment of wages to native labour. A magistrate had to be satisfied that a fair wage was offered, the native was willing, and other conditions were being met. Normally money covering the contract amount would be left with the magistrate. By circular No. 275 of 20 July 1931 of the Commissioner for Native Affairs, see series G227, all magistrates and inspectors of native labour were directed that, in future, employers signing on native labour must provide an approved guarantee, or deposit the wages in advance in accordance with the provisions of section 29 of the Native Labour Ordinance 1911–30. Forms 1 or 2 of Schedule G to the Native Labour Ordinance were used to record the guarantee. Form 1 (the forms used in this series) was used when a contract of service had been entered into with a particular native (or natives). The Form 1 guarantee was usually signed and dated on the same day as the contract of service was entered into. Form 2 was used when a person intended to recruit natives but had not yet entered into a contract of service agreement.

Series: G225
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CORRESPONDENCE RELATING TO THE CONSTRUCTION OF THE GOVERNMENT VESSEL 'MERRIE ENGLAND', 1919–20
A book of bound transcriptions of correspondence relating to the construction of the motor vessel Merrie England. The material was probably collected for a Court case after the vessel burnt out and sank in Port Moresby on 17 March 1919. After this there was legal action in the Central Court of Papua, between the Territory of Papua, plaintiff and the British New Guinea Development Company Ltd., defendant. The correspondence included in the book covers the period from 1916 to 1919 and is in approximately reverse chronological order. The last third of the letters (ie first third of the book) are numbered in reverse order from 585 to 372 (October 1919 to February 1917). Some of the copies appear to have been made from correspondence in series G174. Other related material is found in series G148.
Series: G175
Quantity: 1 roll of microfilm in Canberra
Recorded by: Papuan Government Agency, Sydney (Sydney Agency) (CA 1446)
Image 5: <i>Ukandi. Boy making stone club</i>, from ethnological photographs mainly taken by F E Williams.

Image 5: Ukandi. Boy making stone club, from ethnological photographs mainly taken by F E Williams.
NAA: A6003, 14.1
Enlarge image - View image gallery

Image 4: <i>Raising small Ravi pole (Iari)</i>, from the collection of ethnological photographs mainly taken by F E Williams.

Image 4: Raising small Ravi pole (Iari), from the collection of ethnological photographs mainly taken by F E Williams.
NAA: A6003, 42.2
Enlarge image - View image gallery

Image 3: <i>Orokolo. Motu and Orokolo profiles</i>, from the collection of photographs taken by F E Williams.

Image 3: Orokolo. Motu and Orokolo profiles, from the collection of photographs taken by F E Williams.
NAA: A6003, 300.1
Enlarge image - View image gallery

PAPUA CENTRAL COURT PAPERS CONCERNING THE SINKING OF THE 'MERRIE ENGLAND', 1919–20

The folder contains material such as typescript copies of statements, cables, vouchers, reports, interrogatories and answers and references to the evidence of witnesses. All material relates to a court case concerning the sinking of the Government motor vessel Merrie England on 17 March 1919. The case was heard in the Papuan Central Court between the Territory of Papua and the British New Guinea Development Co. Ltd. The folder has an 'Index' (Table of Contents) at the front. The last two entries on the 'Index' are not in the folder. The pages present are numbered 1 to 32.

Series: G176
Quantity: 1 roll of microfilm in Canberra
Recorded by: Papuan Government Agency, Sydney (Sydney Agency) (CA 1446)
INDEX AND NUMERICAL LIST TO MAGISTRATE'S CORRESPONDENCE, 1919–22

This series is the index to series G180, and has a list on the first page of file titles in numerical order numbers 1 to 40. The list appears to have been then entered on pages glued inside the front cover and to have included file numbers up to number 76. However a page has been torn out and the numerical list for numbers 41 to 75 is not extant. In the alphabetical section files up to number 82 are entered.

Series: G181
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
MAGISTRATE'S GENERAL CORRESPONDENCE, 1919–22

This is the main correspondence file series used by the Resident Magistrate, South Eastern Division. The files cover such things as licences for pearling, timber leases and mining, organisation of native labourers and tracing and arresting deserters. There are also statistical returns, especially related to mining and miscellaneous material relating to missing persons and deaths in the Territory. The file series appears to become established in this form about 1919, but incorporates much material from an earlier series. The series ended in 1922 but again, material has been included from a later series. The filing system was not very accurately kept and many papers appear to have been misfiled. A number of the files are not extant.

Series: G180
Quantity: 2 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
OFFICIAL OUTWARD RADIO MESSAGES, 1919–21

This volume has copies of the radio messages sent to the Australian Department of Home and Territories. The messages normally relate to routine administrative matters, often being merely a follow up to a previous written message. Other messages are request for copies of forms or legislation, arrangements for shipping coconuts and copra and financial and personnel arrangements.

Series: G133
Quantity: 1 roll of microfilm in Canberra
Recorded by: Office of the Lieutenant-Governor (CA 1413)
APPROPRIATION LEDGER, 1920–22

The exact relationship of this Appropriation Ledger, which appears to be the Sydney equivalent of series G150 and G157, the Expenditure Ledgers kept in Papua, is unknown. Each folio of the Appropriation Ledger is headed 'Division 17 Subdivision 1. Salaries' or 'Subdivision 2. Contingencies'. Folios are divided into the following columns: Date; Voucher No.: Particulars; Treasurer's Warrant Authority; Total; columns for particular items of expenditure. The connection with the Papuan Expenditure Ledgers in series G150 and the Expenditure Ledger Balances in series G157 is not clear as some of the totals in this ledger do not appear to tally with those in the Papuan ledgers.

Series: G166
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Papuan Government Agency, Sydney (Sydney Agency) (CA 1446)
AUTHOR CATALOGUE, MISIMA LIBRARY, 1920–42

This series is made up of two volumes (first and second carbon copies?) which have typed entries of books in the Misima Library arranged alphabetically by author. Each entry gives the author's name and title of the book. Both books have had additional entries made by hand. These may have been typed up from information in series G230. Most of the additional handwritten entries have not been entered in series G230, the Author-Title Catalogue.

Series: G229
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
AUTHOR–TITLE CATALOGUE, MISIMA LIBRARY, 1920–42

This is an exercise book divided alphabetically, into which books in the Misima Library have been entered. Within each letter the books are listed alphabetically by title (in 3 columns which give the number of the book, title and author) then alphabetically by author (in 3 columns which give the number, author and title of the book). The exercise book has been attacked by insects so that the first few pages and the alphabetical tabs on the right hand side are damaged. The entries are all handwritten.

Series: G230
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
COLLECTOR'S COPY OF EXTRACT FROM TAX REGISTER GIVING 'TAXABLE NATIVES', 1920–24

The folder in this series contains lists of taxable natives arranged by village census number. Each page is headed with the Division and Village Father's Name; Tax Collector's Receipt No. or Remark (1920/1921, 1921/1922, 1922/1923, 1923/1924). There is an index to villages in the front of each folder. This folder appears to be the 'taxation record' referred to in the Native Taxes Regulation, 1919. The stated procedure meant the Tax Collector entered the Receipt in the annual columns in both copies and then forwarded the original (the 'Collector's Copy') back to the Director of Native Taxation and the carbon copy (the 'Station Copy') remained in the Resident Magistrate's Office. For some reason this Collector's Copy was not returned to the Director but remained with the records of the Resident Magistrate, South Eastern Division. As there is no carbon 'Station Copy' extant it is possible that the 'Station Copy' was forwarded to the Director of Native Taxation and this 'Collector's copy' was retained at the station in error.

Series: G233
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
COPIES OF CENSUS FOR DISTINGUISHING BETWEEN TAXABLE NATIVES AND NATIVES EXEMPT FROM TAXATION, 1920

Three remaining census returns from the South Eastern Division of Papua. The census was taken to distinguish between taxable natives and those exempt from taxation. The census records such information as village name and number, number of houses, date, the name of each person, apparent age, etc. The Resident Magistrate, South Eastern Division had received instructions to take a census of villages recommended for taxation in December 1918 but the work was not completed until May 1921. The volumes include indexes at the front which give the villages which are covered in the volume, and the relevant District, Census Number and Page Number. The Form GP No. 506 headed 'Census Sheet' has space for the page number within each village's documentation and the Head Office number, the name of the village, the village census number, then includes the following columns: Person's Number; Name; Father's Name; Apparent Age; Sex; Exemption from Tax recommended, and Head Office Register Number. The three surviving volumes of this series cover Misima, Panaeati (volume 1); Nagwaga (Marshall Bennett) Group, Egum Group, Nada or Budibuid (Laughlan) Group and Nasikwabu (Alcester) Island (volume 2); volume 3 is not extant; and Iela (Rossel Island) (volume 4). Copies of the returns for the census on Kitava Island were kept in a folder and have been registered as series G236.

Series: G235
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
LIST OF 'TAXABLE NATIVES' AND TAX COLLECTOR'S RECEIPT NUMBERS, 1920–24

The folders in this series contain lists of taxable natives arranged by village census number. Each page is headed with the Division and village name and then divided into the following columns: Register Number; Name; Father's Name; Tax Collector's Receipt Number or Remark (1920/1921, 1921/1922, 1922/1923, 1923/1924). There is an index to villages in the front of each folder. These folders appear to be, or are related to, the 'taxation record' referred to in the Native Taxes Regulation 1919. Under the Native Taxes Regulations 1919 Sections 3–6, a census of natives was taken distinguishing between taxable and non-taxable natives (see series G235, Volume of copies of native census returns and series G236, Folder of copies of native census returns). From the census data the Director of Native Taxation was to compile a 'taxation record' recording the names of all natives shown in the census returns as being taxable natives with a copy being deposited in the relevant Government Station.

Series: G232
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
PAYMASTER'S CASH BOOKS, 1920–43

This series represents the transactions of the Paymaster in the Treasury. Each folio is divided into columns and includes information such as: Date; Voucher No., Name of Payee; Particulars; Vote – Div(ision)., Item; Ledger A/c (Account); Ledger Folio; General Expenditure; Loan & Grant; Trust Fund; Total; Cheque No.; Bank. The Ledger Folio column refers to the Expenditure Ledgers in series G150. There are cancelled vouchers or cheques pasted or pinned in the volumes. A few of these vouchers partially obscure entries. The first volume has been badly affected by mould. The last twenty or so folios are very fragile and most of the writing is illegible, and the back cover is damaged. The cover of the fourth volume has been damaged by vermin. When the Civil Administration of Papua ceased on 14 February 1942 these records were probably transferred to CA 620, Commonwealth of Australia, New Guinea Trade Agency, Sydney. Officers from the Papuan Public Service worked to complete the accounts of the Papuan Administration up to the date of the cessation of the Civil Administration.

Series: G153
Quantity: 5 rolls of microfilm in Canberra
Recorded by: 1920–42 Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department (CA 1424); 1942 New Guinea Trade Agency (CA 620); 1942–43 Department of External Territories (I), Office of the Official Representative, Sydney (CA 973)
RECEIVER'S CASH BOOKS, 1920–42

The Cash Books represent the transactions of the Receiver of Public Moneys on the Papua Public Account. According to a statement dated 19 May 1930 in the front of the second volume in this series the 'Receiver's Cash Book takes up all collections from out-stations, rubber and copra sales local and southern, Bank adjustments with Money order account'. Each folio is divided into columns which include the following information: Date; Number – Receipt and Treasury Voucher; Name; Particulars; Ledger A/c (Account); Ledger folio; General Revenue; Loan & Grant; Trust Fund; Total; Cheque No.; Bank. At the end of each month there is a statement reconciling the cash book with the bank statements. When the Civil Administration of Papua ceased these records were transferred to Australia. Officers from the Papuan Public Service completed the accounts up to the date of the formal cessation of the Civil Administration on 14 February 1942.

Series: G152
Quantity: 3 rolls of microfilm in Canberra
Recorded by: 1920–42 Department of the Treasurer (also known as the Treasury and Postal Department; from c1909–23, the Treasury Customs and Postal Department (CA 1424); 1942 New Guinea Trade Agency (CA 620)
CORRESPONDENCE FILES, MULTIPLE NUMBER SYSTEM, 1921–42

The main administrative file series covering a wide range of topics, for example, the appointment of officials, tours of inspection, transport links, industry and sanitation. A large amount of quasi-personal correspondence is included, such as donations to charities and Christmas card lists. A large number of the files date from 1940 and 1941 and relate to various actions necessary due to the danger of invasion by Japan. The series usually has a primary number as a subject division and the second as a running number. Some files, especially the later ones, have a third number division.

Series: G69
Quantity: 35 rolls of microfilm in Canberra
Recorded by: 1921–40 Office of the Lieutenant-Governor (CA 1413); 1940–42 Office of the Administrator (CA 1414)
MAGISTRATE'S CORRESPONDENCE, SINGLE NUMBER SERIES, 1921–42

The main correspondence file series of the Resident Magistrate, South Eastern Division. It covers such topics as Reports, Constabulary, Accounts, Native Labour, Census, Stores and Gold mining. The correspondence is in 'Jackets', which is basically another name for files, each 'Jacket' can have several sub-parts and even the sub-parts may have divisions.

Series: G202
Quantity: 22 rolls of microfilm in Canberra and Sydney
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
COURT OF PETTY SESSIONS UNREGISTERED CASE FILES, SIMPLE OFFENCES AND BREACHES OF DUTY, 1922–35

The four remaining items in this series cover problems with native labour and other minor offences. Similar Petty Sessions material is found in the Resident Magistrate's files in series G194, the only difference appearing to be that series G194 does not begin until 1932.

Series: G201
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
EXPENDITURE LEDGER BALANCES, 1922–33

The Expenditure Ledger Balances seems to have been bound from pages from a loose leaf binder. Each year there is a reconciliation of Revenue, Expenditure and the Trust Fund with Bank Balances. The monthly totals are taken from the expenditure ledgers in series G150 and are entered each month as a running total. From 1929/1930 the Loan and Grant Account is quoted in addition to the Trust Fund Account.

Series: G158
Quantity: 1 roll of microfilm in Canberra
Recorded by: Treasury Customs and Postal Department (CA 1424)
CORRESPONDENCE FILE, TWO NUMBER SERIES, 1923–24

The only remaining file in this series is concerned with geological specimens from Papua.

Series: G112
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands and Surveys and Director of Mines and Agriculture (known as Department of Lands, Surveys, Mines and Agriculture) (CA 1430)
LICENSING COURT FILES, ANNUAL SINGLE NUMBER SERIES, 1924–31

These are applications for licences or for renewal of a licence. The majority of files seem to be concerned with storekeepers' licences.

Series: G197
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
STATION COPIES OF TAXABLE NATIVES LIST AND TAX COLLECTOR'S RECEIPT NUMBERS, 1924–28

The folders contain lists of taxable natives arranged by village census number. Each page is headed with the division and village name and then divided into the following columns: Register number; Name; Father's Name; Tax collector's Receipt Number or Remark (1924/1925, 1925/1926, 1926/1927, 1927/1928). There is an index to villages in the front of each folder. These folders are related to the 'taxation record' showing the names of all natives shown in the census returns as being 'taxable natives'. The 'taxable natives' names were extracted from the register and typed up in the Director of Native Taxation's Office and the original and a carbon copy forwarded to the Resident Magistrate. The Tax Collector entered the receipt numbers in the annual columns in both copies and then forwarded the original (the 'Collector's Copy') back to the Director of Native Taxation and the carbon copy (the 'Station Copy' ) remained in the Resident Magistrate's Office.

Series: G234
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
COPIES OF NATIVE CENSUS RETURNS DISTINGUISHING BETWEEN TAXABLE NATIVES AND NATIVES EXEMPT FROM TAXATION, 1925–30

The remaining single folder of census returns in this series is for natives of Kitava Island, Papua. The census was considered necessary for taxation purposes, to distinguish between 'taxable natives' and those exempt from taxation. The census records such information as village name and number, number of houses, date, name and apparent age of each person, etc.

Series: G236
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
DUPLICATE LOG BOOK OF AUXILIARY KETCH 'GUITANA', 1925–28

At the top of each page of the log is the trip number, the name of the vessel, the point of departure and destination and the date. Other information was filled in with varying degrees of detail for: description of the journey; instructions for trip; objects for trip; names of places called at; name and particulars of passengers set down and taken on; stores; accidents; fuel (kerosene, benzine, oil) consumed. There is a sheet of instructions pasted in the front of the volume which sets out the information to be entered in the log book. The volume is labelled 'Bwagaoia, Misima Log Book From 1925 to 1928' on the front cover. The original pages were forwarded to the Government Secretary.

Series: G231
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
REGISTER OF INWARD CORRESPONDENCE, 1926–30

A spring-back binder used as a register for series G202, a correspondence file series running from 1921 to 1942. It also was used as a register for other material such as land and mining applications which are not now in existence. The first page is a list of contents giving the sections into which the register is divided. These are: Government Secretary; Native Affairs; Treasurer; HQ (Headquarters); Miscellaneous (includes correspondence from members of the public and government officials); Mines; Chief Postmaster. There are from one to seven pages for each subdivision and each page is divided into the following columns: Date of receipt; File No.; Particulars of Letter (subdivided into: Date; No.; Sender; Subject; How Dealt With.) Entries appear regularly until 30 January 1930.

Series: G204
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
REVENUE LEDGER BALANCES/TRUST FUND LEDGER BALANCES, 1926–37

A loose leaf binder containing information on Revenue Ledger and Trust Fund Ledger Balances. The Revenue Ledger section records Head of Revenue and Estimate for year, (the estimate for year is divided by month.) The Revenue Ledger Balance folios are divided into the following columns: Head of Revenue; Estimate for Year; (Monthly columns, July to June). The Heads of Revenue entries have been printed. The Trust Fund Ledger Balance Folios are divided into the following columns: Name of Account; Balances as at 1/7/....: (Monthly columns, July to June). The Name of Account entries have been printed in alphabetical order, with the Loan and Grant Account added in ink at the end.

Series: G160
Quantity: 1 roll of microfilm in Canberra
Recorded by: Treasury Customs and Postal Department (CA 1424)
COPIES OF GUARANTEES COVERING THE EMPLOYMENT OF NATIVE LABOURERS, FORM 2, 1927–31

The series consists of the remains of one book of carbon copies of guarantees concerning the employment and payment of wages of native labourers under the Native Labour Ordinance. The engagement of a native under a contract of service had to be sanctioned by a resident magistrate (or qualified officer). A magistrate had to be satisfied that a fair wage was being offered, that natives would be willing to enter the contract and would be returned home at the end of the contract. Normally money covering the contract was left with the magistrate. Forms 1 or 2 of Schedule G to the Native Labour Ordinance were used to record the guarantee. This book, the 'Form 2', was used when a person intended to recruit natives but had not yet entered into a contract of service agreement. Form 1 (see series G225) was used when a contract of service had been entered into with a particular native (or natives).

Series: G226
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
NOTICES OF 'PAYMENT ON ACCOUNT OF WAGES', (FORM GP 325), ADVANCES UNDER THE NATIVE LABOUR ORDINANCE, 1927–38

These two books are pink duplicate copies of notices of all payments on account of wages form GP 325, made to natives under contract of service at Bwagaoia. The transcripts are certified by the Resident Magistrate or Assistant Resident Magistrate and the originals were forwarded to the Commissioner for Native Affairs at the end of the month. The transcripts are divided into the following columns: No. of Contract of Service, Place where Entered into, Name of Native, Amount, Date, Other Places wages Payable. Each book has a label on the cover 'Transcript of Notice of Payment on Account of Wages' with 'Advance' written in ink on the label. On the inside front cover of the first book 'See (Commissioner for Native Affairs Circular) 202' (502?) is written in blue pencil and '(tick) denotes (Notice of Payment) sent stations concerned' is written in red pencil.

Series: G209
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
RECONCILIATION OF LEAVE DEFERRED ALLOWANCE REGISTER, 1928–41

This is a loose leaf register recording leave deferred and payments associated with this leave. The names of the officers are by division, eg. Central Court. Some pages are not in order. The pages are in the following order: 1941, 1934–37, 1937–40, 1934, 1930–33, 1928/1929, 1929/1930. The 1928 to 1930 folios are headed 'Leave Deferred Allowance Register' and include: Name of Officer; Rate; Balance brought forward; Quarter; Amount Paid in Advance; Remarks; Total credit and Total Debit; and Credits; Voucher; Debits. From the September quarter 1930 the folios are headed 'Reconciliation of Leave Deferred Allowance Register' and have the name of the officer and their quarters. The Officer entries are by division (eg Division 2.1. Lieutenant Governor; Division 4.1. Central Court). In all cases the pages are totalled and carried forward. The grand total after the last name entry is usually entitled 'Total (or Balance) as per Trust Fund A/c'. This total is transferred to series G160, Trust Fund Ledger Balances, 1926–36 and series G162, Trust Fund Ledger Balances, 1937–41.

Series: G163
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Treasury Customs and Postal Department (CA 1424)
CORRESPONDENCE FILE, 'M' SINGLE NUMBER SERIES, 1928–33

The remaining file in this series deals with correspondence about the metal Osmiridium with a Mr E Antenen.

Series: G89
Quantity: Part 1 roll microfilm in Canberra
Recorded by: 1928–32 Department of the Commissioner for Lands (I) (CA 1431); 1932–33 Papuan Department of Mines and Agriculture (CA 1443)
CORRESPONDENCE FILES, CLASS 1, APPLICATIONS FOR MINERAL, OIL AND COAL LICENCES, 1928–31

The remaining two items in this series are correspondence files dealing with applications for mineral, oil and coal licences, one from the Mai-Kussa Oil Company the other from the Kairuku Petroleum Co. Ltd.

Series: G85
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands (I) (CA 1431)
CORRESPONDENCE FILES, CLASS 2, GOLD MINING LEASES, LOUISIADE GOLDFIELD, 1928–38

Both of the 2 remaining files in this series relate to aspects of leasing applications.

Series: G107
Quantity: Part 1 roll microfilm in Canberra
Recorded by: 1928–32 Department of the Commissioner for Lands (I) (CA 1431); 1932–35 Papuan Department of Mines and Agriculture (CA 1433); 1935–36 Papuan Department of Mines (CA 1435); 1936–38 Department of the Commissioner for Lands (II) (CA 1436)
CORRESPONDENCE FILES, (CLASS 6?) DREDGING CLAIMS, GIRA GOLDFIELD, 1928–39
Two remaining files, both correspondence files covering dredging claims at the Gira Goldfield. One claim is by a Mr Joubert, the other by the Papua Rubber Company. It seems the series was known as 'Class 6' correspondence files.
Series: G86
Quantity: Part 1 roll microfilm in Canberra
Recorded by: 1928–32 Department of the Commissioner for Lands (I) (CA 1431); 1932–35 Papuan Department of Mines and Agriculture (CA 1433); 1935–36 Papuan Department of Mines (CA 1435) 1936–39 Department of the Commissioner for Lands (II) (CA 1436)
CORRESPONDENCE FILES, 'PG' SERIES (PROVISIONAL GRANTS), 1929–32
The only item remaining in this series deals with an application by the London Mission Society for land at Dalava Village, Table Bay.
Series: G96
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands (I) (CA 1431)
CASE FILES OF THE COURT FOR NATIVE MATTERS, 1930–42
These are the case files of the Court on Native Matters in the South Eastern Division. The majority of cases deal with adultery, stealing, assault and natives being unlawfully on premises. The papers for each case cover information such as District, name and village, offence and decision of the Court. Most files contain the proceedings of a single case, some have a number of cases contained in the same file. The proceedings consist of depositions of complainant, defendant and witnesses, warrants of imprisonment where the defendant is convicted and, in some cases, correspondence relating to the case. A number of cases have the proceedings of the Court recorded on the inside cover of the file. The case numbers restarted at number 1 on 1 July each year. There are a number of cases missing especially in the period 1920/1930 to 1931/1932.
Series: G210
Quantity: 3 rolls of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division( Court for Native Matters) (CA 1443)
CORRESPONDENCE FILE, 'O' (OIL?) SERIES, 1930

The only file remaining in this series concerns overpayments relating to the Anglo-Persian Oil Co Ltd.

Series: G113
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Local (Audit) Inspector (CA 1447)
CASH BOOK, 1930–45

This is one of the cash books of the Papuan Superannuation Fund Board. The cash book or books before this one are not extant. Changes in entries after 1942 almost certainly relate to the cessation of Civil Administration in Papua on 14 February 1942. The first entry in the book is '1930 Jan 1 ... Bank Balance (brought)/forward from old Cash Book ... 1593/13/7'. The folios are divided into Debit Cash and Credit Contra sides. The debit side is divided into the following columns: Date, Amount to be Credited; Particulars; Ledger Folio; Gross Ledger Credit; Receipt No.; Debit Bank Deposits. The Credit side is divided into: Date; Account to be Debited; Particulars; Ledger Folio Debit; Cheque No.; Credit Bank Withdrawals. When the Civil Administration of Papua ceased in 1942 this book was transferred to the Department of External Territories. After April 1943 there is little detail in the entries and only one or two entries per month. The book was used to complete the accounts of the Papuan Administration up to the date of the cessation of the Civil Administration. The book was transferred to archival custody late in 1958 with series G170 and G172.

Series: G171
Quantity: Copies not made, originals held Canberra (Commonwealth record)
Recorded by: 1930–42 Papuan Superannuation Fund Board (CA 1445); 1942–43 New Guinea Trade Agency (CA 620); 1943–45 Department of External Territories (I), Office of the Official Representative, Sydney (CA 973)
CIRCULARS FROM THE COMMISSIONER FOR NATIVE AFFAIRS, 1930–32

This set of circulars, issued by the Commissioner for Native Affairs was compiled by Mr C Cowley, probably while he was a clerk in the Native Labour Office of the Resident Magistrate, Eastern Division in Samarai and while he was a Patrol Officer in Eastern Division and Delta Division. Most of the circulars from 1916 to 1931 have been copied from another set of circulars and are annotated to show which have been cancelled. A typed subject index to the circulars is at the front of the folder. Most circulars deal with aspects of native affairs and native labour control. The folder of circulars was found with the records of the Resident Magistrate, South Eastern Division, so it would appear that Mr Cowley left the folder at Bwagaoia, South Eastern Division sometime during the first half of 1940.

Series: G228
Quantity: Part 1 roll microfilm in Canberra
Recorded by: 1930–31 Resident Magistrate, Eastern Division (Samarai) (CA 2025); 1931–32 Resident Magistrate, Delta Division (Patrol Officer) (CA 2026)
LIST OF TITLES FOR GENERAL CORRESPONDENCE JACKETS, SINGLE NUMBER SERIES, 1930

Two carbon copies of a list of file titles, each of the copies covers 2 foolscap sheets. The copies have then been pasted onto folders. One list remained in the folder marked 'List of Jackets' and stamped 'Resident Magistrate, South Eastern Division, 11 July 1930'. The other folder has been divided in two. This divided copy, perhaps as it was more accessible, has been annotated to include new files created during the year it was used. The file titles listed are from the correspondence file series G202, the main series of the Resident Magistrate, South Eastern Division from 1921 to 1942. The files contain matters such as Reports, Constabulary, Native Labour, Census, Stores and Gold mining.

Series: G203
Quantity: Not copied, originals held in the National Archives and Public Records Services of Papua New Guinea
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CASH BOOKS – NATIVE LABOURERS WAGES AND DECEASED NATIVES' ACCOUNTS, 1931–45

These are the 'Bwagaoia duplicates' of four cash books recording wages which for some reason could not be paid directly to a native, or wages due to a deceased native. The books record such things as Date, Native's name and particulars, Contract of Service No., Receipt No., Amount, etc. The duplicate pages were torn out and regularly forwarded to the Treasurer in Port Moresby. The fourth extant volume (1941–45) covers the civil and military administration periods. In February 1942, the station at Bwagaoia, the headquarters of the Resident Magistrate, South Eastern Division was closed because of the Japanese invasion. The station was re-opened in November 1942 by an Assistant District Officer who was responsible to the District Officer, Samarai, part of the Australian New Guinea Administrative Unit (ANGAU), a unit of the Australian Army. There are regular entries until 20 January 1942, when there was a balance of £164/9/0. There are no further entries until 1 April 1943 when the regular entries recommence.

Series: G241
Quantity: 1 roll of microfilm in Canberra and Sydney
Recorded by: 1931–42 Resident Magistrate, South Eastern Division (CA 1443); 1943–45 Assistant District Officer, Misima, Samarai District (CA 2282)
CENSUS BOOK/TAX REGISTERS (COLLECTOR'S COPIES), 1931–39

There are two remaining Census Books in this series. The Collector's copies of the census sheets were used for both native census and tax purposes. Each sheet (form No. GP 506) is headed with the name of the village, district and division and the village census number. The page is then divided into the following columns: Number (for each person within the village); Name; Father's Name; Apparent Age; Sex Male or Female; Number of Children; Receipt Number for Tax Received or Bonus Paid (Subdivided into columns for the years 1931/1932 to 1938/1939). In early 1931, new census sheets were typed up for each village (an original and two carbon copies) showing the census information (ie the number, name, father's name, apparent age, sex of each person). The original was sent to the 'Head Office' of the Native Taxation Office, Port Moresby. The first carbon was the 'Collector's copy' and the second carbon was the 'Office copy'. Only two of the four volumes of the Collector's copy are now extant. They cover the Devoyne Islands and Misima Island (Census Nos. 3 to ?86) and Tagula (Sudest) Island (Census Nos. 140 to 260).

Series: G237
Quantity: Part 1 roll microfilm in Canberra and Sydney
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CENSUS BOOKS/TAX REGISTERS (OFFICE COPIES), 1931–39

These Office copies of the census sheets are used for both native census and tax purposes. There is a separate sheet for each village. Each sheet (form No. GP 506) is headed with the name of the village, district and division and the village census number. Only two of the four volumes of Office Copies of the census sheets are now extant. They cover Kimuta Island and the Calvados Chain (Census Nos. 87 to 138) and Tagula (Sudest) Island (Census Nos. 141 to 258).

Series: G238
Quantity: Part 1 roll microfilm in Canberra and Sydney
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
LOOSE SUPERSEDED CENSUS SHEETS, 1931–39

In about 1931 new census sheets were progressively typed with any needed amendments. This series is the old superseded census sheets which were also kept. They may have been retained for any checking needed later. They include information such as village name and number, name, apparent age, sex, receipt no., for tax, etc. Most of the loose sheets appear to be from the Collector's Copy set of books although there are a few from the Office Copy set.

Series: G239
Quantity: Part 1 roll microfilm in Canberra and Sydney
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
SMALL DEBTS COURT CASE FILES, ANNUAL SINGLE NUMBER SERIES, 1931–40

These files cover cases held in the South Eastern Division. Each case has a file which includes Case number, place and time of hearing, claim for, Judgement of the Court and costs etc. Court of Petty Sessions file covers are used normally with the heading 'Small Debts Jurisdiction' entered. Additional information is written on some file covers recording payment of the Judgement Debt, or an Appeal made to the Central Court against Judgement of the Small Debts Court. Records of further proceedings for the recovery of the Judgement Debt (issue of Judgement Summons and Executions) are sometimes included and documents relating to Appeals made to the Central Court from the Small Debts Court. The files are arranged numerically for each financial year and each case has a number in a series of numbers commencing from 1 July each year. From May 1940 the Small Debts case files are filed in the Court of Petty Sessions files, series G194.

Series: G196
Quantity: 2 rolls of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
COURT OF PETTY SESSIONS CASE FILES, ANNUAL SINGLE NUMBER SERIES, 1932–41

Cases relating to simple offences and breaches of duty in the Court of Petty Sessions including, from mid 1931, Licensing Court cases and from May 1940 also including Small Debts Court cases. Files normally contain such things as name, date etc. and the relevant ordinance and clause, decision of the court and awarding of costs. Most files include depositions of witnesses and forms of complaint. The files are arranged numerically for each financial year, for example Case No. 64 of 1936/1937, 5 June 1937 is followed by Case No. 1 of 1937/38, 2 July 1937. There are gaps with files missing from the system. The first extant case file is Case No. 35 of 1931/1932.

Series: G194
Quantity: 4 rolls of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CORRESPONDENCE FILE, MULTIPLE NUMBER SERIES, 1932

The remaining file in this series deals with the estimate of the costs of a road from Orangerie Bay Plantation to Port Glasgow.

Series: G98
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of Public Works (II) (CA 1438)
NATIVE WAGES PAYMENT FORMS AND DEPOSIT OF WAGES IN ADVANCE, 1933–38

These are duplicate transcripts of Payment of Wages and Deposit of Wages in Advance – Form GP 326, under the Native Labour Ordinance. The first two folios of this book record details of all natives paid off at Bwagaoia during August 1933 and is divided into the following columns: Date paid, No. of Contract of Service and Place Entered Into, Name of Native, Amount Deducted under Conviction or Order of a Magistrate, Final Payment of Native , and the Date Paid to. The remainder of the book consists of copies of statements of all deposits of wages in advance made to native labourers. Each transcript has details of such things as Contract for Service numbers, amount deposited, time period covered, Receipt numbers, etc.

Series: G208
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CORRESPONDENCE FILES, M PREFIX TWO NUMBER SERIES, 1933–37

The remaining files in this series cover such things as quarterly operation statements from Murua and Louisiade Goldfield, Wardens' Reports and proclamations relating to Purari goldfield.

Series: G90
Quantity: 1 roll microfilm in Canberra
Recorded by: 1933–35 Papuan Department of Mines and Agriculture (CA 1433); 1935–36 Papuan Department of Mines (CA 1435); 1936–37 Department of the Commissioner for Lands (II) (CA 1436)
NOTICES OF PAYMENT FOR NATIVES PAID OFF – FORM GP 324, 1933–39

Three books containing the remaining carbon copy of 'Transcript of Notice of Payment', Form GP 324 for natives paid off, under the Native Labour Ordinance. This form was completed each month and sent to the Commissioner for Native Affairs. It records each native paid off at the station, the number of the contract, deductions and other details. Details recorded include: Place Entered into; Name of Native; Deduction under Conviction or order of a Magistrate; Payment on Account of Wages; Final Payment of Native; and Date Paid to other Places Wages Payable. For some of the folios annotations in red ink and pencil have been added indicating the Division in which the contract of service was issued and the employment in which the native was engaged.

Series: G207
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
ROUGH STATION DIARY, 1933–35

A station diary which has been used for a number of purposes. The diary was used as a station diary from February to September 1933, probably for notes to be used as a basis for the Official Station Journal. The diary pages for September to November (about 28 pages) were used in about March 1935 for rough lists and notes relating to the 'Fergusson Island Census'. In April 1935 there are notes relating to a court case in the Court for Native Matters. The diary also includes some mostly illegible entries on the inside front cover headed 'Food & seed yams to be paid for'.

Series: G183
Quantity: 2 rolls microfilm in Canberra
Recorded by: 1933–35 Police Camp, Mapamoiwa, d'Entrecasteaux Group, Eastern Division (CA 1460); 1935 Resident Magistrate, South Eastern Division (CA 1443)
BOOKS OF AND UNFILED COPIES OF OUTWARD CORRESPONDENCE ('CORRESPONDENTS'), 1934–41

Copies of outward correspondence of the Resident Magistrate arranged in rough chronological order. The wide range of correspondence extends from mining and trading leases to routine requests for stores such as kerosene. Many of the letters relate to investigation of complaints by natives about housing and food provided under work contracts. There is also a large number of papers relating to investigation of deaths and disposal of the estates of deceased persons. Some of the correspondence from May 1935 to December 1936 and from May to October 1938 has been bound with old jacket covers into five books.

Series: G214
Quantity: 4 rolls of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
ROUGH STATION DIARIES, 1934–42

This series consists of eight volumes of Woods' Australian Diary No. 23, containing a brief account of daily station activities. It seems probable that the official station journal was compiled from these diaries. The diaries do not appear to have been taken on patrol but were left in the station office (except perhaps item 3), as when the Resident Magistrate and Assistant Resident Magistrate were on patrol the diaries are blank. For the year 1937 there are two volumes (items 3 and 4). Item 3 entries end in September 1937 and the continuous entries for item 4 start in September 1937. In item 3 the activities from February to March 1937 are in pencil. These were filled in while (or after) the Resident Magistrate was on patrol. The early entries seem to have been made by the Assistant Resident Magistrate; for example the entries 28 February to 7 March 1937 were made in the station office when the Resident Magistrate was on patrol. However, from 1 September 1937 the book was kept by the Resident Magistrate.

Series: G182
Quantity: 2 rolls of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CORRESPONDENCE FILE, L ANNUAL TWO NUMBER SERIES, 1934

The only remaining file in this series deals with an enquiry about land laws, farming and employment conditions in 1934.

Series: G104
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of Lands and Surveys (CA 1432)
PRISON ROLL CALL BOOKS, BWAGAOIA GAOL – MISIMA ISLAND, 1935–42

Two volumes of prison roll call books for Bwagaoia Gaol on Misima Island. The volumes are divided into months and prisoners serving sentences of more than one month are carried forward into the next month. The volumes have such information as Name, number, village, sentence, offence, date of discharge etc.

Series: G213
Quantity: 1 roll of microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (Bwagaoia Gaol) (CA 1433)
CORRESPONDENCE FILE, EXTENDED PROSPECTING AREAS, MILNE BAY GOLDFIELD,1935

The remaining file in this series deals with correspondence concerning extended prospecting areas at Milne Bay Goldfield.

Series: G87
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Papuan Department of Mines and Agriculture (CA 1433); Papuan Department of Mines (CA 1435)
CORRESPONDENCE FILES, SINGLE NUMBER SERIES, 1936–41

There are only three remaining files in this series. Two deal with specific patrols and the third with the Agricultural Training School at Kiriwina.

Series: G119
Quantity: 1 roll microfilm in Canberra
Recorded by: Department of the Government Secretary (CA 1419)
REVENUE LEDGER BALANCES, 1937–42

The Revenue Ledger Balances are fastened between hard covers. Each folio is divided into: Head of Revenue; (Monthly columns July to June). Entries begin in 1937 and continue to February 1942. For the month of March 1942 there are no entries. However, after March regular entries resume until July 1942. There are a few entries in pencil for January 1943 in the August column of 1942/1943. When the Civil Administration of Papua ceased on 14 February 1942, it is believed these records were transferred to the New Guinea Trade Agency in Sydney. Officers from the Papuan Public Service were attached to the Agency, specifically to complete the accounts of the Papuan Administration up to the date of the cessation of the Civil Administration.

Series: G161
Quantity: 1 roll of microfilm in Canberra
Recorded by: 1937–42 Treasury Customs and Postal Department (CA 1424); 1942 New Guinea Trade Agency (CA 620)
TRUST FUND LEDGER BALANCES, 1937–42

This ledger records the Territory of Papua Trust Fund balances. Each page has the name of the account and the monthly balance. There are two folios for each year on which the Name of Account entries have been printed in alphabetical order. The Loan and Grant Account has been added in ink on the second folio after the other accounts of the Trust Fund. Many of the entries for February 1942 have been made in pencil. Entries continue through to August 1942. When the Civil Administration of Papua ceased on 14 February 1942 it is believed this book was transferred to the New Guinea Trade Agency in Sydney.

Series: G162
Quantity: Part 1 roll microfilm in Canberra
Recorded by: 1937–42 Treasury Customs and Postal Department (CA 1424); 1942 New Guinea Trade Agency (CA 620)
CORRESPONDENCE FILE, EXTENDED PROSPECTING AREA, YODDA GOLDFIELD, 1937–39

The remaining file in this series deals with correspondence concerning an extended prospecting area at Yodda Goldfield.

Series: G88
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands (II) (CA 1436)
UNREGISTERED PAPERS RELATING TO MINING, 1937–38

The series consists of two items; notes on the Mining Ordinance from about 1937, and a deposition relating to a mining accident at Umuna, 17 September 1938.

Series: G105
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands (II) (CA 1436)
CORRESPONDENCE FILES, RESERVES SERIES, 1938–41

The remaining three items in this series deal with reservation of building sites, survey and acquisition of land.

Series: G97
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Department of the Commissioner for Lands (II) (CA 1436)
COPIES OF EXECUTIVE COUNCIL MINUTES, 1938

These are the copies of the 1938 Executive Council Minutes held by the Chief Auditor.

Series: G143
Quantity: 1 roll of microfilm in Canberra
Recorded by: Chief Auditor, Papua (CA 1447)
SECRET AND CONFIDENTIAL CORRESPONDENCE FILES, 1939–42

The material relates mainly to provisions for the defence of South Eastern Division and associated matters up to and including the evacuation of Misima Island. These matters include provision of arms, recruitment for the armed services, contributions collected to aid the war effort, correspondence on food supplies, the activities of the coast-watching organisation and correspondence on censorship and aliens in South Eastern Division. As well there is a file of correspondence on the proposals for amalgamation of Papua and New Guinea.

Series: G223
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
CENSUS BOOKS AND TAX REGISTERS, 1939–41

The only remaining item in this series is the cover of a register from one sub-district which has its index to villages attached. This register indexes the Rossel Island sub-district and it is presumed all sub-districts would have had similar indexes. None of the census sheets themselves have been located. The census sheets for each village (used for both native census and tax purposes) which were typed up in early 1931 had columns for tax entries for the financial years 1931/1932 to 1938/1939 (see series G237 and G238). The Office of the Resident Magistrate, South Eastern Division at Bwagaoia typed up new census sheets in 1939–41. It was reported that the Rossel Island census has just been retyped on 24 March 1941 and that the Sudest census had been retyped sometime earlier (series G202, Jacket 24, Part 1). It appears from the index inside the Rossel Island cover that the villages were re-numbered, leaving out those villages which had been abandoned since the census sheets were typed up in 1931).

Series: G240
Quantity: Part 1 roll microfilm in Canberra and Sydney
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
SMALL DEBTS COURT CASE FILE, UNREGISTERED, 1940

The single file remaining concerns a claim on the Cuthberts Misima Gold Mine Ltd. that was appealed. This file may not be part of a continuing series but may have been raised specifically because of the appeal to a higher Court.

Series: G198
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
LICENSING COURT CASE FILE, UNREGISTERED, 1940

The file concerns an application for a renewal of a storekeeper's licence by Steamships Trading Co Ltd in Bwagaoia. This file probably should be part of a continuing series but may have not been placed correctly (possibly part of series G197?) due to an administrative oversight.

Series: G199
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
COURT FOR NATIVE MATTERS WARRANTS OF IMPRISONMENT (CNM NO. 1 FORM B) UNFILED, 1940

These are two Warrants of Imprisonment for natives convicted in the Court for Native Matters in Eastern Division. The warrants are to convey the prisoners to the Gaoler of Bwagaoia Prison, South Eastern Division. Each warrant records the district number, offence, the number of regulation and clause of the native regulation Ordinance under which the charge is heard, the name and village of the native and the sentence and date of conviction. The warrants are both stamped with the date stamp of the Resident Magistrate, Eastern Division and each bears a number with a 'J' prefix, one is J5432 and the other J5586. These numbers are allocated to prisoners in Bwagaoia Gaol and these two prisoners are listed in the Prison Roll Call Books, series G213.

Series: G212
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (Bwagaoia Gaol) (CA 1443)
COURT OF PETTY SESSIONS WARRANTS (FORM NOS. 58 AND 61), UNFILED, 1941

These are warrants of commitment for native prisoners who have committed offences while in Bwagaoia Gaol. These cases are to be heard by a Court of Petty Sessions, and the warrants have such information as name, offence, sentence etc. Nine of the warrants are for the same offence, disobeying the orders of the warder, while another four of the warrants are for persons charged with absenting themselves from the gaol compound. These offences are in breach of prison regulations made under the Prison Ordinance.

Series: G211
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)
LICENSING COURT CASE FILES, ANNUAL SINGLE NUMBER SERIES, 1941

Only a single file remains in this series. The file contains material relating to an application for removal of a Storekeeper's Licence by Steamships Trading Co. Ltd. from Bwagaoia to Kairuku.

Series: G200
Quantity: Part 1 roll microfilm in Canberra
Recorded by: Resident Magistrate, South Eastern Division (CA 1443)

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